Who this is for. ProcureToPay Managers and Agents who review documents from vendors that write in languages other than English. See Role-Based Access Control (RBAC) for AP Invoices.
AP Invoices detects the language of each incoming document and can translate the document preview into English. You can review an invoice or credit memo written in a language you do not read without changing the data that is written to your system of record.
Where the language appears
- Documents list. The Language column shows the detected language of each document. You can filter the list by language. The filter lists the languages found in your documents.
- Document Information page. The Language field appears beside Vendor Match Status and Document Status. AP Invoices sets this field. It cannot be edited.
The field shows Unknown when no language was detected. Documents that were processed before language detection became available also show Unknown. If the language could not be identified when the document was translated, the field shows Auto-detected.
The language of the email is separate. The email that delivered the document can show its own detected language, which you can correct from the email. Correcting it does not change the document's Language field.
Translate a document preview into English
You can translate invoices and credit memos.
- In Documents, open the document.
- Above the document preview, make sure Extraction Pages is selected. The language list is not available in All Pages.
- In the preview toolbar, open the language list. It shows the document's language marked [Original], for example German [Original] or Unknown [Original].
- Select English.
The preview switches to the English translation. To see the original again, select it from the same list. Switching between Extraction Pages and All Pages also returns the preview to the original.
If the language is Unknown, selecting English first identifies the document's language and updates the Language field. If the document turns out to be in English, there is nothing to translate and the language list no longer appears.
Translation changes the preview only. Extracted header and line fields stay in the document's original language, and the Language field keeps the original language. Translate to understand the document, then check the extracted values against the original.
Results
The document preview shows an English translation that you can switch back to the original. The translation is recorded as Document Translation in View Document History.
Supported languages
AP Invoices supports the 48 languages in Table 1. Codes follow ISO 639-1. Chinese is a single entry and is not split into Simplified and Traditional. Documents in English are not translated.
Table 1. Languages supported by AP Invoices
| Language | Code | Language | Code |
|---|---|---|---|
| Albanian | sq | Indonesian | id |
| Arabic | ar | Irish | ga |
| Armenian | hy | Italian | it |
| Azerbaijani | az | Japanese | ja |
| Basque | eu | Korean | ko |
| Bosnian | bs | Latvian | lv |
| Bulgarian | bg | Lithuanian | lt |
| Catalan | ca | Macedonian | mk |
| Chinese | zh | Malay | ms |
| Croatian | hr | Maltese | mt |
| Czech | cs | Norwegian | no |
| Danish | da | Polish | pl |
| Dutch | nl | Portuguese | pt |
| English | en | Romanian | ro |
| Estonian | et | Russian | ru |
| Finnish | fi | Serbian | sr |
| French | fr | Slovak | sk |
| Galician | gl | Slovenian | sl |
| Georgian | ka | Spanish | es |
| German | de | Swedish | sv |
| Greek | el | Thai | th |
| Hebrew | he | Turkish | tr |
| Hindi | hi | Vietnamese | vi |
| Hungarian | hu | Welsh | cy |