Overview
The Purchase Orders page in SmartGL \ AP Accruals displays a tabular list of all synced purchase orders. Each column represents a key attribute that helps you quickly review PO details without opening the PO record.
From the screenshot, the Purchase Orders list includes the following columns.
Table 1. Understanding the Purchase Orders List Fields
Column Name | Description |
|---|---|
PO Number | The purchase order number from the source system (for example, the ERP PO number). This is the main identifier used in procurement workflows and vendor communications. Clicking the PO Number opens the Purchase Order Details page. |
Vendor Name | The name of the supplier associated with the purchase order. This helps you immediately see which vendor the PO was issued to and aligns with the vendor records available elsewhere in SmartGL. |
PO Status | The current lifecycle status of the purchase order (for example, Draft, Open, Closed, or Canceled). This lets you quickly distinguish between POs that are still in draft, active, or completed. |
Date | The purchase order date, such as the date the PO was created or approved in the source system. Often used for aging analysis and period-based reporting. |
Currency | The transaction currency in which the purchase order is denominated (for example, USD). All amounts on the PO are expressed in this currency. |
Notes:
Note 1: Additional columns (such as entity, total amount, or tags) may appear depending on your SmartGL configuration and screen size.
Note 2: You can scroll horizontally (if enabled) to view any extra columns not visible in the initial view.