Overview
The Bills page in SmartGL \ AP Accruals displays a grid of synced bill records. Each column in the list shows a key attribute of a bill so users can quickly review vendor details, bill status, dates, and amounts without opening the bill record.
Below is a description of each field visible in the Bills list.
Table 1. Understanding the Bill List Fields
| Column Name | Description |
|---|---|
| Vendor Bill Internal ID | System-generated internal identifier for the bill in SmartGL / AP Accruals. This value is unique to each bill and is typically used to open or reference the bill detail record. |
| Vendor Bill Ext ID | External identifier for the bill from the ERP or source system. This may correspond to the vendor invoice number or another source-system bill reference used for reconciliation. |
| Vendor Name | The name of the vendor associated with the bill. This should align with the related vendor record in the Vendors tab. |
| Entity | The legal entity, company, or business unit to which the bill is assigned. This is especially useful in multi-entity environments. |
| Status | The current lifecycle status of the bill. Possible values include Canceled, Draft, Open, Other, Paid, and Partially Paid. |
| Date | The bill date recorded for the transaction. Depending on source-system behavior, this may represent the invoice date or document date used for reporting and accrual timing. |
| Due Date | The date the bill is due based on the payment terms or source-system due date. This supports aging and overdue review. |
| Amount Due | The remaining unpaid amount on the bill. A value of $0.00 generally indicates that no outstanding balance remains. |
| Amount Paid | The total amount paid against the bill to date. This helps identify whether the bill has been partially or fully paid. |
| Total Amount | The full amount of the bill before considering payments. This represents the original or current billed total shown on the transaction. |
| Overdue | Indicates whether the bill is past its Due Date. This is typically shown as Y for yes or N for no. |
| Tags | Labels or tags associated with the bill. These may be used for categorization, filtering, grouping, or reporting. |
| Currency | The transaction currency for the bill, such as USD. This works with the Currency Base / Foreign display option when reviewing bill amounts. |
The Status column shows the current state of the bill in the AP process.
Table 2. Status Values
| Status | Description |
|---|---|
| Canceled | The bill has been canceled and is no longer active for processing or payment. |
| Draft | The bill has been created or synced but is not yet finalized. It may still be under review or pending completion. |
| Open | The bill is active and unpaid. It is available for normal AP processing. |
| Other | A bill status that does not fall into the standard listed categories. This may reflect a source-system-specific or exception status. |
| Paid | The bill has been fully paid and no outstanding balance remains. |
| Partially Paid | A payment has been applied to the bill, but part of the balance is still outstanding. |
Notes
- Field behavior and exact meanings may depend on the connected ERP or source system.
- Amount fields may display differently depending on whether the user is viewing base or foreign currency values.