Understanding Invoice List Fields

Written by Uday Kumar Updated January 29, 2026 13:08

Overview

The Invoices table in SmartCustomer (AR Remittances) is the central workspace for viewing and managing customer invoices synchronized from your ERP. Each row represents a single invoice, and the columns provide the information needed for collections, cash application, and dispute handling.

Table 1. Understanding the Invoice List Fields

Field Name	Description
Invoice Number	The unique identifier of the invoice as defined in your ERP or system of record. Clicking the invoice number typically opens the detailed invoice view.
Notification Automation	Indicates the notification or automation status for this invoice (for example, whether AR notification workflows are configured). `N/A` is shown when no automation is configured for the invoice.
Customer Name	The name of the customer associated with the invoice. Clicking the name usually opens the Customer Details page for that customer.
Invoice Status	The current status of the invoice, such as Open, Paid, Partially Paid, or other configured states that describe where the invoice is in the AR lifecycle.
Amount	The original total amount of the invoice at the time it was issued, before any payments, credits, or adjustments. Displayed in the selected Currency (Base or Foreign).
Due Date	The date by which payment is expected according to the invoice terms. This date is used to determine whether the invoice is current or overdue.
Entity	The legal entity, company, or business unit that owns the invoice (for example, a specific subsidiary). Helpful for organizations operating across multiple entities.
Amount Remaining	The current outstanding balance on the invoice after all applied payments, credits, and adjustments. When the amount remaining reaches zero, the invoice is typically considered fully paid.
Age (Days)	The number of days since the invoice’s Invoice Date (or another configured reference date), showing how long the invoice has been open. Larger values indicate older invoices.
Disputed Amount	The portion of the invoice amount that is currently under dispute. `--` is shown when no amount on the invoice is disputed.
Invoice Date	The date on which the invoice was issued. Frequently used for aging calculations and reporting.
Scheduled Payment Date	The date on which payment is planned or scheduled for this invoice, if a schedule has been recorded. Shows `--` if no scheduled payment date exists.
Scheduled Payment Amount	The amount that is planned or scheduled to be paid on the Scheduled Payment Date. Shows `--` when no scheduled payment has been defined.
Tags	User‑defined labels applied to the invoice for segmentation or workflow (for example, `[None]` if no tags, otherwise labels such as priority, region, or campaign).

Currency Toggle: In the upper‑right corner of the Invoices page, you can switch between Base and Foreign currency views. This affects how monetary fields (such as Amount and Amount Remaining) are displayed.