Overview
When you click any Item Receipt in the Item Receipts list, the Item Receipt Details panel opens.
This panel displays all key receipt information along with a detailed breakdown of its line items, enabling you to efficiently review, verify, and reconcile received goods or services from a single view.
Quick Navigation
At the top of the panel, you’ll find quick navigation links for related information:
- Vendor: Click the Vendor link to view information about the vendor associated with this receipt.
- Purchase Orders: Click the Purchase Orders link to view purchase orders related to the receipt.
Item Receipt Details Overview
The Item Receipt Details Panel displays data in several structured sections for full transparency:
1. Standard Fields
| Field | Description |
|---|---|
| Vendor Name | Supplier or vendor on the item receipt |
| Entity | Internal entity receiving the goods or services |
| Date | Date the item receipt was received |
| Currency | Currency used in the receipt |
| Purchase Order / PO Number | Reference to the associated purchase order |
| Receipt | Unique identifier for the item receipt |
All standard fields reflect the latest integrated data in SmartVendor.
2. Extended Fields
Displays any organization-specific or custom fields configured for item receipts.
- Example: Business Document Reference, Warehouse Location, etc.
- If extended fields are present, they will be shown in this section.
- If not, “No Extended Fields” will display.
3. Line Items
A detailed breakdown of all goods or services received. Each row (line item) may show:
| Field | Description |
|---|---|
| Line Number | Sequential number for the line in the receipt |
| Item ID | Unique identifier for the item or goods received |
| Description | Details or name of the item received |
| Type | Classification of the item (e.g., Goods or Services) |
| PO Line | Reference to the matching line number from the PO |
| Rate | Unit or item price as captured on the receipt |
| Quantity Received | Number of units received for this line item |
| Amount Received | Total value or amount received for this line item |
Additional columns may be present based on your organization’s configuration.
Figure 6: Item Receipt Panel
Tip: Review line items for correct PO references, item descriptions, and quantities before approving or reconciling receipts. Use the navigation links at the top for quick access to vendor or purchase order details.
Note: Fields and line items shown are based on your organization’s SmartVendor integration and configuration. For audit or operations, always verify that extended fields and line details meet your business and reporting needs.