Overview
The Accruals Details panel delivers a detailed and interactive view of all accrual records for a selected period. This table enables users to perform reconciliation, apply flexible grouping, filter results, and export to CSV—supporting compliance, audit, and month-end close activities.
Users can toggle between This Month and Last Month. The Group By menu allows summarization by Line, Accrual Group, or Supplier. Filtering and pagination features support efficient review and data extraction.
Line Group
When the Group By menu is set to Line (default), the table displays each accrual record at the PO/PR line level, with one row per transaction. Use this mode for detailed investigation, transaction validation, and data extraction.
Table 1. Line Field Descriptions
| Column Name | Description |
|---|---|
| Line Number | Identifier for the relevant purchase order (PO) or purchase requisition (PR) line. |
| Line Identifier | Value distinguishing the line within a multi-line document. |
| Accrual Group | Group responsible for managing the accrual entry. |
| Supplier | Vendor associated with the PO/PR line. |
| Reach Out Status | Status of communication or outreach to the supplier (e.g., "Workflow Expired"). |
| Bot Estimated Accrual | Amount estimated by Auditoria’s automation for this record. |
| Confirmed Accrual | User-reviewed and finalized accrual amount. |
| Accrual Source | Calculation method or data source used for the accrual (e.g., straight-line). |
| Comment | Optional user notes relevant to the accrual entry. |
| Difference Between Bot Estimated and Confirmed Accrual | Difference between automated and confirmed accrual values. |
Figure 1. Accruals Details Table, grouped by Line
Interacting with the Panel (Line Group View)
- Date Selection: Choose This Month or Last Month to display records for the relevant period.
- Group By: Use the Group By selector to group by line, accrual group, or supplier.
- Filtering: Click the filter icon (funnel) to display filter controls under each column header.
- Sorting: Click on any column header to sort by that column (ascending/descending toggles on repeated clicks).
- Pagination: Use pagination controls at the table’s bottom to browse if more records are present than the current page displays.
- Export to CSV: After applying filters, use the export icon to download the onscreen table data to a CSV file. Export and filtering are only available in Line group.
Filtering and Exporting Accrual Records (Line Group Only)
Filtering and exporting to CSV are available only when the table is grouped by Line.
How to Filter Accrual Records
- Click the Filter icon. Filter fields will appear under each column header.
- For any filterable column:
- Select a comparison operator (contains, equals, greater than, less than, etc.).
- Enter a value (such as part of a supplier name, status, or currency threshold).
- Combine multiple filters for highly targeted results using AND logic between fields.
- To remove a filter: Clear the value in the field or reset the table to its default view.
Table 2. Common Filterable Fields
| Column | Operator(s) | Description |
|---|---|---|
| Line Number | contains | Filter on all or part of a PO/PR number |
| Line Identifier | contains | Filter on unique line labels or elements |
| Accrual Group | contains | Filter by one or more group names |
| Supplier | contains | Filter by vendor/partner name |
| Reach Out Status | in | Filter by status value(s) |
| Bot Estimated Accrual | less than, greater than, equals | Numerical filter for expected accrual |
| Confirmed Accrual | less than, greater than, equals | Numerical filter for confirmed accrual |
| Accrual Source | contains | Filter for calculation method/source |
| Comment | contains | Free text filter on user notes |
| Difference Between Bot Estimated and Confirmed Accrual | less than, greater than, equals | Filter variances for threshold review |
Not all columns are filterable. Filters and export are not available for Accrual Group or Supplier summaries.
Group By Options
The Group By feature enables users to aggregate and summarize accrual records by business-relevant dimensions. Available grouping modes are Line (default), Accrual Group, and Supplier. Switching modes updates the table’s fields and granularity.
Accrual Group
When the Group By menu is set to Accrual Group, the table aggregates accrual records by their assigned business or process group, with one row per group. Use this view for entity-level analysis, process ownership review, and assessment of group-level accrual balances and variances.
Table 3: Accrual Group Fields
| Column Name | Description |
|---|---|
| Accrual Group | Name of the business or process group |
| Sum of Bot Estimated Accrual | Rolling total of automated accrual estimates |
| Sum of Confirmed Accrual | Rolling total of user-confirmed accruals |
| Difference Between Bot Estimated and Confirmed Accrual | Variance at the group summary level |
Figure 2. Accruals Details Table grouped by Accrual Group
Supplier
When the Group By menu is set to Supplier, the table summarizes accrual records by vendor, so each row represents the total accrual activity for a single supplier. Use this grouping for vendor-level reconciliation, supplier audit, and managing account balances across all transactions with a given supplier.
Table 4: Supplier Fields
| Column Name | Description |
|---|---|
| Supplier | Vendor name |
| Accrual Group | Group(s) associated with these supplier lines |
| Sum of Bot Estimated Accrual | Total estimated accrual across all supplier records |
| Sum of Confirmed Accrual | Total confirmed accrual for the supplier |
| Difference Between Bot Estimated and Confirmed Accrual | Supplier-level variance |
Figure 3. Accruals Details Table grouped by Supplier
Important:
- Filtering and CSV export are only available in Line group view.
- Accrual Group and Supplier summary views are for status review and do not support transaction-level filtering or exporting.
Tip: Use Line-level filters and export to create audit-ready extracts and supply them to management, auditors, or other stakeholders as required.