Purpose
The Ready to Run step confirms that your AP Accruals SmartFlow configuration is complete, allowing you to initiate the automated accrual communication process. At this stage, all prior selections—including connection details, preferences, vendor lists, and communication templates—have been validated.
Figure 1. Ready to Run step in AP Accruals SmartFlow configuration
What You Do in the Ready to Run Step
- Final Readiness Check:
- Auditoria displays a confirmation message indicating that the workflow is ready to begin.
- The system prepares to contact all vendors and related contacts identified in your reports and prior setup steps.
- Initiate the Automation Process:
- Click the Run button to start the SmartFlow.
- Auditoria will immediately initiate the automated supplier communication process according to your configuration.
- Supplier responses and accrual estimates will be tracked and collected for review and posting.
- Revise Before Starting (Optional):
- If changes are needed, use the Previous button to go back and update earlier configuration steps before running the workflow.
Key Points
- Proceed only if all configuration steps are accurate, as initiating the SmartFlow will launch automated, real-time outreach to vendors.
- Monitor supplier responses after launching to ensure timely follow-up and issue resolution during your financial close process.
- Important: Running the SmartFlow cannot be undone. Make sure your contact lists, templates, and business logic reflect up-to-date requirements.
Tip: Double-check your vendor and stakeholder lists before running to ensure only intended recipients are contacted.