The Bills table in AP Helpdesk (SmartVendor) is the central workspace for viewing and managing all vendor bills (invoices) synchronized from your connected ERP. Each row represents a bill, with columns displaying key details that support invoice review, payment tracking, and exception handling. The default view is sorted by Document Date, but you can sort any visible column and apply column filters as needed.
Table 1. Understanding the Bill List Fields
| Field Name | Description |
|---|---|
| Vendor Bill Internal ID | The unique, system-generated identifier assigned to each bill. Example: 2451 |
| Vendor Bill Ext ID | The invoice number provided by the vendor. Example: 247384783401 |
| Vendor Name | The name of the vendor or supplier who issued the bill. Example: Acme Supplies Inc. |
| Entity | The business unit, subsidiary, or legal entity responsible. Example: Modern Business LLC |
| Status | The current state of the bill (Canceled, Draft, Open, Other, Paid, or Partially Paid). Example: Open |
| Date | The issue or entry date of the bill. Example: 10/20/2029 |
| Due Date | The date by which payment is due. Example: 11/19/2029 |
| Amount Due | The remaining amount to be paid on the bill. Example: $1.00 |
| Amount Paid | The total amount paid to date against the bill. Example: $0.00 |
| Total Amount | The original/total amount of the bill. Example: $1.00 |
| Overdue | Whether the bill is overdue. Values: Y, N, or “No Overdue.” Example: N |
| Tags | User-defined labels for grouping/filtering/workflow. Example: [Urgent] |
| Payment Terms | Agreed-upon payment terms, e.g., Net 30, Net 45. Example: Net 30 |
| Net Amount | The net value after discounts and taxes (if provided). Example: $288.00 |
| Total Tax | The total tax amount applied to the bill. Example: $0.00 |
Note: Currency fields display values according to your selected currency view (Base or Foreign).
Figure 1. Bills Page