Overview
The System tab of the Audit Logs page displays a chronological record of tenant-level events performed by users and the Auditoria system. Each entry captures the timestamp, the user or system actor that performed the action, the action type, and a summary of the event context.
System audit logs cover a broad range of activities, including user session events, source and mailbox configuration changes, SmartFlow lifecycle events, record synchronization, write-back operations, and administrative data changes.
View System Audit Logs
- Open the Audit Logs page (see the Navigating to Audit Logs article).
- Click the System tab if it is not already active. The System Audit Logs table displays.
- By default, entries from the last 30 days are shown, sorted by Timestamp (IST) with the most recent event at the top.
- Use the toolbar at the top of the table to narrow results by time range, action type, or keyword (see the Toolbar Actions article).
- Use the pagination controls at the bottom of the page to browse additional entries.
Figure 1. System Audit Logs
System Audit Logs columns
Table 1. System Audit Logs columns
| Column | Description |
|---|---|
| Timestamp (IST) | Date and time the event occurred, displayed in Indian Standard Time. Sortable. |
| User | User account or system actor that performed the action (for example, a user email address or AAI System for automated system events). |
| Action | Type of event performed (for example, Logged In, Record Synchronize, SmartFlow Started). |
| Summary | Additional context for the event, such as the affected source, record type, entity, or timestamp of the underlying operation. Shows a dash (-) when no additional context applies. |
Common system event types
The Action column captures a wide range of event types. Examples include:
Table 2. Representative System Audit Log event types
| Category | Example event types |
|---|---|
| Session | Logged In, Logged Out |
| User and role management | User Added, User Deleted, Role Change |
| Source management | Source Added, Source Updated, Source Deleted |
| Mailbox management | Mailbox Configured, Mailbox Consent Updated, Mailbox Settings Updated, Mailbox Deleted |
| SmartFlow lifecycle | SmartFlow Started, SmartFlow Stopped, SmartFlow Edited, SmartFlow Modified, Smartflow Paused (no entity), Smartflow Resumed (no entity) |
| Record synchronization | Record Synchronize, Record Synchronize (by Entity), Record Synchronization Failed, Record type changed |
| Data management | Created Empty Record, Data Dismissed, Data Purged, Moved to Active Data, Document Updated, File attached to Vendor Bill |
| Vendor and customer | Vendor Enrolled, Vendor Unenrolled, Vendor Hints Added, Vendor Hints Modified, Vendor Summary Line, Customer Enrolled, Customer Removed |
| Helpdesk | Helpdesk Contact Added, Helpdesk Contact Deleted, Internal Contact Added, System Sender Contact Added |
| Write-back | Write to SOR Configured, Write To Sor Triggered, Written To Sor Triggered |
| File transfer | SFTP File Upload – Success, S3 File Upload Failed |
| Payments | Scheduled payment updated, Scheduled payment update failed |
| Other | AP Invoice Template Edited, Bill Classification Edited, Invoice Removed, Invoice Submission Via Email, Mock ERP sync Error |
Note: The full list of available event types is accessible from the Action filter in the toolbar. Event types may expand over time as new platform capabilities are added.
Related topics
- Filter system audit logs by time range, action, or keyword — see the Toolbar Actions article.
- Review email-specific activity — see the Email Audit Logs article.