1. New and Updated Features
AP Helpdesk: Forwarding vendor invoices to Workday over API
AP Helpdesk adds optional invoice file transfer to Workday Financials OCR via API for Invoice Submissions (for Workday Financials connected AP skills). API transferred invoices are processed via Workday Financials OCR resulting in Invoice Drafts.
AP Helpdesk: Invoice Submission User Tasks when new invoices submitted and forwarding disabled
AP Helpdesk adds "Invoice Submission - New Invoice" User Tasks when new invoice submissions are detected and the “Transfer Invoice” SmartBot Action is not enabled. This ensures AP Helpdesk users are aware of new invoices received.
Vendor Invoice Data Extraction: Automatically Determine the Correct Entity (Company) for an incoming invoice
Users can train Auditoria to assign a specific Entity (may be called Company, Subsidiary, etc.) for incoming vendor bills. To do so, users should navigate to a vendor bill and open the Vendor bill hints. Select the company that should be assigned for the vendor bill. Turn on the billing address hint. Next time a vendor bill comes for this vendor with the selected billing address extracted, the entity will be automatically assigned. There can be more than one entity used as hints for the same vendor.
Vendor Invoice Data Extraction: PO matching logic (Workday Financial Management, Coupa)
PO matching is the process of linking vendor bill lines or purchase order lines. This matching is done using Description, Amount, and Rate (or price). First, the system checks that the extracted Purchase Order is in the system record and confirms that it is for the same vendor and that it is open.
Next, Auditoria compares the lines on the PO to the lines on the invoice. First, the comparison is done using the description (invoice line description compared to PO line description). If there is an exact match on description, the system will link the respective lines.
For vendor bill lines not matched on description, the system will match for the following scenarios:
- Goods lines (aka qty and a rate for the vendor bill line) where the invoice Rate matches the PO line rate.
- Service lines where the vendor bill line amount matches exactly to the PO line amount
- If PO only has one line, the system will match all invoice lines to the one PO line.
Human review is required for the following cases:
- If No PO is found on the vendor bill or
- the extracted PO cannot be found in the System of Record
- the extracted PO for different vendor than the vendor normalized for the vendor bill or
- the extracted PO has no balance
Platform: Deprecating Support for Vision Helpdesk
Auditoria's integration with Vision Helpdesk is no longer supported and no longer available.
2. Fixed Bugs
None.
3. New Known Bugs
None.